Clear and effective communication is the backbone of any successful small office. With the rise of hybrid and remote work, having a dedicated conference phone or audio solution is no longer a luxury—it’s a necessity. The right device can eliminate frustrating echoes, suppress distracting background noise, and ensure every participant is heard clearly, making virtual meetings as productive as in-person ones.
Navigating the myriad of options available, however, can be a challenge. From portable personal speakerphones for the mobile professional to all-in-one video bars for small conference rooms, the perfect solution depends on your specific office setup and collaboration needs. This roundup cuts through the noise to present the top conference phones and audio devices that will enhance your small office’s communication in 2025.
Our Top Picks for Small Office Conference Phones
- Poly Sync 20+ Personal Portable Bluetooth Speakerphone
- Yealink CP900 Conference Microphone with Enhanced Noise Reduction
- Logitech Rally Bar Mini All-in-One Video Bar for Small Rooms
- EPOS Expand Vision 3T Meeting Room Camera with Speakerphone
- Konftel EGO Personal Portable Bluetooth Conferencing Unit
- CISCO DESIGNED Desk Camera 4K with Dual Microphones
- Jabra Speak 710 Wireless Bluetooth Speaker (Renewed)
- Yealink MeetingBar A40 All-in-One 4K Video Conferencing Solution
- Logitech Zone Wireless 2 Premium Noise Canceling Headset
- Jabra Speak2 55 USB Speakerphone
Poly Sync 20+ Personal Portable Bluetooth Speakerphone
The Poly Sync 20+ is a versatile personal speakerphone designed for the modern professional who works from various locations. Its multi-microphone array provides excellent echo and noise reduction, ensuring your voice comes through clearly even in less-than-ideal acoustic environments. Full-duplex audio allows for natural, simultaneous conversations, so you never have to worry about talking over someone or missing a word.
Built for mobility, it offers up to 20 hours of battery life and includes a carrying case, making it easy to take from your home office to a co-working space. With an IP64 rating for dust and water resistance, it’s durable enough for daily use. Connectivity is a breeze with Bluetooth for mobile devices and an included BT700 USB-C adapter for a more stable, high-performance connection to your PC or Mac, certified for Microsoft Teams.
Yealink CP900 Conference Microphone with Enhanced Noise Reduction
The Yealink CP900 is a powerful conference speakerphone that brings high-quality audio to small meeting rooms. Its key advantage is full-duplex audio technology, which allows multiple people to speak at the same time without any cut-off, creating a fluid and natural meeting dynamic. This is a significant improvement over half-duplex systems that operate like a walkie-talkie.
Setting up the CP900 is simple, with plug-and-play connectivity via USB, Bluetooth, or an optional dongle. It is certified for major platforms like Zoom and Microsoft Teams, ensuring broad compatibility. An enhanced noise reduction algorithm effectively minimizes common office distractions such as keyboard clicks and air conditioning hum, allowing far-end participants to focus entirely on the conversation.
Logitech Rally Bar Mini All-in-One Video Bar
For small offices needing a complete video conferencing solution, the Logitech Rally Bar Mini is an excellent choice. This all-in-one video bar is engineered for small to medium rooms, providing a sleek and integrated system without the clutter of multiple components. Its fixed focus lens offers a sharp depth of field, ensuring everyone in the room is in clear view.
With smooth 30 fps video recording, the picture quality remains high, making for professional and fluid video calls. The system is designed for a clean setup, with options to reduce cable clutter for a more organized meeting space. It’s a robust solution that brings premium video conferencing capabilities to smaller team environments.
EPOS Expand Vision 3T Meeting Room Camera with Speakerphone
The EPOS Expand Vision 3T is a Microsoft Teams-certified bundle that combines an HD meeting room camera with the Expand 30T speakerphone. This package is designed to empower your meeting room with high-quality video and exceptional voice pickup, all while offering simple setup and maintenance. It’s an ideal turnkey solution for offices standardized on the Microsoft Teams platform.
The system features one-touch join functionality, making it incredibly easy for anyone in the office to start a meeting quickly without technical hurdles. The integrated noise cancellation on the speakerphone ensures that voices are clear and background noise is minimized, providing a professional meeting experience for all participants.
Konftel EGO Personal Portable Bluetooth Conferencing Unit
The Konftel EGO is a compact and highly portable conferencing unit perfect for individual users or very small huddles. Its small form factor belies its powerful audio capabilities, which are driven by Konftel’s OmniSound HD audio technology. This ensures wideband audio for crystal-clear sound quality during calls.
Connectivity is flexible with Bluetooth and convenient NFC pairing for quick linking with compatible devices. Its portability means you can have a high-quality audio solution wherever you work, from a private office to a shared desk or a temporary meeting space. The EGO is a reliable tool for maintaining professional call audio on the go.
CISCO DESIGNED Desk Camera 4K with Dual Microphones
The Cisco Designed Desk Camera is a premium USB webcam that delivers uncompromised video conferencing with up to 4K Ultra HD video. It is engineered to help you make your best impression with sharp visuals and high-quality audio from its dual microphones, even in low-light conditions. It’s an excellent choice for individual contributors who need top-tier video for client meetings and presentations.
This camera stands out with its intelligent, AI-based features and is designed to leverage the power of the Webex platform. It can be managed as a centralized IT asset, providing insights and control. While optimized for Cisco clients like Webex, it is also certified for Microsoft Teams and works with other major third-party video applications on both Windows and MacOS.
Jabra Speak 710 Wireless Bluetooth Speaker
The Jabra Speak 710 (renewed) offers a cost-effective way to access premium conference call audio. This wireless speakerphone provides immersive sound for both calls and music, featuring an omni-directional microphone and HD voice clarity. Its intuitive plug-and-play design allows for connection in seconds to laptops, smartphones, and tablets via USB or Bluetooth.
With up to 15 hours of battery life, it supports long workdays without needing a recharge. The portable and lightweight design, complete with a protective travel pouch, makes it simple to carry between meetings or worksites. It’s a proven and reliable solution for creating a personal sound bubble anywhere.
Yealink MeetingBar A40 All-in-One 4K Video Conferencing Solution
The Yealink MeetingBar A40 is a comprehensive all-in-one solution that integrates a camera, speakers, and microphones into a single, sleek unit. It is designed for seamless video conferencing in small to medium-sized rooms, eliminating the need for multiple peripherals and complex setups. Its dual-camera system, featuring a 48-megapixel sensor, provides a 110° horizontal viewing angle to capture everyone in the room.
The 4K camera quality is complemented by AI-powered features like auto-framing and speaker tracking, which automatically adjust the view to focus on active participants. With an 8-MEMS microphone array, it ensures every word is picked up clearly, making it a powerful and intelligent centerpiece for your meeting room that is compatible with Microsoft Teams and Zoom.
Logitech Zone Wireless 2 Premium Noise Canceling Headset
For professionals who prefer a personal audio solution, the Logitech Zone Wireless 2 headset is a top-tier choice. Certified for Microsoft Teams over native Bluetooth, it delivers a full Teams meeting experience without occupying a USB port. Its hybrid Active Noise Cancellation (ANC) helps you concentrate by blocking out ambient office noise.
A standout feature is Advanced Call Clarity, which uses software to suppress ambient noise from the far end of your call, so you hear your colleagues more clearly. On your end, four noise-canceling microphones work in concert to lift your voice and suppress distracting background sounds like nearby conversations, ensuring you sound crisp and professional to others.
Jabra Speak2 55 USB Speakerphone
The Jabra Speak2 55 is a modern USB speakerphone built for small group meetings. It is designed to provide clear audio with a focus on simplicity and reliability. Its compact design makes it easy to place on any desk or table, while its integrated microphone and speaker system ensures everyone in a small huddle can be heard and can hear the conversation clearly.
With straightforward plug-and-play connectivity via USB, it works instantly with most computers and collaboration software without the need for drivers. This device is an excellent upgrade from built-in laptop speakers and microphones, offering a more professional and effective audio experience for daily video calls and conferences.
How to Choose the Best Conference Phones for Small Offices
Picking the right conference phone for our small office used to feel like a chore. There are so many options, and it’s easy to get lost in technical details. But after testing a bunch, I found that focusing on a few key things makes the decision much simpler. It’s not just about the price; it’s about how the phone will fit into our daily work life and make our meetings better.
First, think about audio quality. This is the most important part. A good conference phone should have features like full-duplex audio, which lets everyone talk naturally without cutting each other off, just like a face-to-face conversation. Look for models with good noise cancellation to block out the hum of an air conditioner or keyboard clicks. For a small office, we don’t need a massive speaker that fills an auditorium, but we do need clear, crisp sound that everyone on the call can understand.
Next, consider connectivity. How will the phone connect to our network? The classic choice is a VoIP (Voice over IP) phone that plugs directly into our internet router. These are often the most reliable and offer the best sound. But maybe we need more flexibility. Many modern conference phones also support Bluetooth, so we can connect a laptop for video calls on Zoom or Teams. Some even have a USB connection, making them a simple plug-and-play device for a computer. For ultimate flexibility, a model that can also work with a mobile app is a great bonus for hybrid team members.
Finally, look at the usability and design. Is the interface simple? Can our team figure out how to start a call or adjust the volume without reading a long manual? A cluttered, complicated phone will just collect dust. Also, think about the physical space. A compact, all-in-one unit is usually perfect for a small office meeting room. We don’t want a device with a dozen separate microphones that takes up the whole table. Finding the right balance of features and simplicity is the key to choosing one of the best conference phones for small offices in 2025.
FAQ
What is the main difference between a regular phone and a conference phone?
A regular phone is designed for one or two people talking closely to the handset. A conference phone is built for a group. It has a more powerful speaker and, crucially, multiple microphones arranged to pick up voices from all around a table. This setup, called a microphone array, allows everyone in the room to be heard clearly by the people on the other end of the call, which is essential for productive meetings.
Can I use a conference phone for video conferencing apps like Zoom?
Absolutely! This is one of the most common uses now. Many modern conference phones connect via USB or Bluetooth to a computer. When you do this, the conference phone acts as your computer’s speaker and microphone for the video call. This gives you much better audio quality than the built-in mic and speakers on a laptop, making the entire video meeting experience better for everyone involved.
How many people can a typical small office conference phone handle?
For a small office, most quality conference phones are designed for rooms that seat between 4 to 8 people. The exact number can depend on the room’s acoustics—a carpeted, quiet room will sound better than a large, echoey one. When looking at models, check the manufacturer’s recommendation for room size and participant count. It’s usually a good idea to pick a phone rated for a slightly larger room than you think you need to ensure clear audio for all participants.
Do I need special wiring or internet for a conference phone?
It depends on the type of phone. A traditional VoIP conference phone will need an Ethernet cable connection to your internet router, just like a desktop computer. This is often the most stable connection. Wireless models that connect via Bluetooth or Wi-Fi offer more placement flexibility but can sometimes be affected by signal interference. For the most reliable performance in a busy office, a wired connection is generally best.
Are there any good all-in-one options that include the video camera?
Yes, the market for all-in-one video bars has grown a lot. These devices combine a high-quality camera, speakers, and microphones into a single unit you place on your TV or monitor. They are incredibly simple to set up—often just a single USB cable to your computer—and they provide a complete audio and video solution. For a small office wanting a streamlined video conferencing setup, one of these bars can be a perfect choice, often outperforming the separate components you’d have to buy for a traditional setup.